How to Choose the Right Wedding Planner in Perth and Western Australia

Choosing a wedding planner is one of the most important decisions couples make when planning a wedding in Perth or Western Australia. With so many variables to consider including location, logistics, suppliers and timelines, the right planner can make the difference between a stressful process and a seamless experience.

This guide is designed to help you understand what to look for when choosing a wedding planner and how to identify the level of support that best suits your wedding plans.

Understand the Type of Wedding You’re Planning

Not all weddings require the same level of planning. Before choosing a wedding planner, it helps to be clear on the scope and complexity of your celebration.

Common factors that affect planning requirements include:

• Private property weddings and custom builds
• Marquee weddings with multiple suppliers and site logistics
• Destination weddings within Western Australia
• Regional or remote locations with access considerations
• Multi-day celebrations and guest experiences
• Large guest counts or extensive styling and production

If your wedding involves outdoor elements, multiple locations, or a more complex setup, you will benefit from a planner who can manage logistics as well as the creative side.

Experience Matters More Than Cost

When evaluating wedding planners, focus on experience and delivery rather than pricing. You will find the more experience the planner has the more the fee will be and thats normal. There are planners that charge $6000 and there are planners who charge a percentage of your final budget. When your working with a planner that is working with a percentage based you will find that they have the most experience in all styles of weddings. The ability to manage suppliers, timelines, and unexpected changes comes from real-world execution across many events.

When you speak with a planner, ask about:

• Weddings they have planned that are similar in scale and complexity to yours
• Experience working with your preferred venue or wedding location
• How they approach logistics, contingency planning and communication
• What their role looks like on the wedding day and who is present on site

A planner who understands planning, coordination, and on-the-day delivery is better equipped to manage the full scope of your wedding.

Local Knowledge Is Critical in Western Australia

Western Australia presents unique planning considerations. Distances are larger, supplier availability varies by region, and seasonal conditions can impact both logistics and guest experience. A planner with strong local knowledge can anticipate issues before they become problems.

Local experience can help with:

• Supplier recommendations suited to your location and wedding style
• Transport and access planning for regional venues
• Coordinating deliveries, setup and bump-out schedules
• Building contingency planning for weather and outdoor events

This becomes even more important if you are planning outside metropolitan Perth.

Clarify the Level of Support You Need

Wedding planning services vary significantly. Some couples only need coordination close to the wedding date, while others want full planning and supplier management from the beginning. Before booking, clarify what is included and when the planner becomes involved.

Helpful questions include:

• When does planning support begin
• What aspects of planning are managed by the planner
• How supplier communication and logistics are handled
• Whether the planner attends the rehearsal and wedding day
• How they plan and manage your experience

Understanding these details early ensures expectations are aligned and reduces stress as the wedding approaches.

Why Clear Process and Communication Matter

A structured planning process creates confidence. Couples should feel informed and supported throughout the journey, not overwhelmed by decisions or uncertainty. A clear process also ensures suppliers stay aligned and timelines are realistic.

A strong planning process typically includes:

• Clear milestones and action steps throughout the planning period
• Defined communication channels and response expectations
• Supplier coordination and confirmation of logistics
• Run sheet and timeline development for the full day
• On-the-day management and troubleshooting

Consistency and clarity are key indicators of a well-run planning service.

Planning Weddings Across Perth and Western Australia

Every location presents its own planning requirements, whether it is a metropolitan Perth venue, a winery wedding, or a destination within Western Australia. Choosing a planner who understands different locations and event formats allows you to focus on the celebration while logistics and coordination are managed professionally.

Next Steps

Choosing the right wedding planner is about trust, experience and alignment. Taking the time to understand how a planner works and what level of support they offer will help ensure a smooth planning experience.

To discuss your wedding plans or learn more about how we work, please get in touch with us or visit our About Us page.